ENGAGEMENT OPTIONS

Most engagements start here.

Technology, compliance, workflow, and revenue problems rarely exist in isolation. Valley Data Works evaluates them as one connected system.

Security and HIPAA Risk

• Where ePHI is stored and how it moves
• Access, permissions, and control gaps
• Vendor and interface exposure
• Documentation and remediation priorities

EHR Configuration and Workflow

• User access and permissions
• Reporting accuracy
• System configuration
• Gaps between intended workflows and actual staff use

Revenue and Billing Data

• Denial patterns
• Claims outcomes
• Reporting accuracy
• Billing company performance against the underlying data

Systems and Dependencies

Using Cinbrix, our proprietary healthcare systems engineering platform, we build a structured model of your environment to:

• Map systems, interfaces, vendors, and manual handoffs
• Trace potential PHI pathways
• Identify critical dependencies and single points of failure
• Model the operational impact of system or interface disruptions
• Show how technical, workflow, compliance, and revenue issues connect

• Documented findings
• Prioritized risk rating
• System map
• Clear remediation roadmap
• Recommended next steps

Instead of receiving separate reports that must later be reconciled, you receive one clear view of how your environment operates, where the highest risks exist, and what should be addressed first.

Covering this ground normally takes three vendors: a compliance consultant for the risk analysis, an IT firm for the systems work, and a revenue cycle analyst for the billing data. You get three reports that do not reference each other, and you are left reconciling them.

Valley Data Works sits at the intersection: healthcare IT and EHR administration, revenue cycle and billing data, HIPAA and security, and graduate-level systems engineering, delivered by one accountable principal using purpose-built tooling. That combination is why the findings connect. A permissions gap, a denial pattern, and an undocumented interface are usually the same problem seen from three angles.

Assessments start at $3,500.

Scope is based on provider count, locations, system complexity, and the number of platforms and interfaces reviewed.

Assessment fees may be credited toward an approved project or ongoing retainer.

Best for: Practices that know something is not working and need to determine what to fix first.

 Ongoing support for organizations that need a reliable data and systems partner.

A Valley Data Works retainer provides ongoing access to data, systems, reporting, and technical support without the cost of building a full internal team.

Retainers are structured around a defined scope, service level, priorities, and response expectations.

• EHR and systems administration
• Reporting and data analysis
• Revenue cycle and billing analytics
• System monitoring and documentation
• Workflow improvement
• Vendor coordination
• Access and permissions management
• Risk remediation
• Cinbrix model maintenance
• System change and dependency analysis
• Technical planning and advisory support

For clients that begin with an assessment, the findings and Cinbrix system model become the working baseline for the retainer.

This allows Valley Data Works to maintain continuity, track changes, address priorities, and understand the impact of new systems, vendors, workflows, and risks over time.

Monthly retainers are billed in advance.

Best for: Organizations that need consistent, accountable support without hiring full-time.

Defined work with a clear scope, timeline, and outcome.

Project engagements are used when the work can be clearly defined in advance.

• System migrations
• Reporting and dashboard development
• Workflow redesign
• System documentation
• Infrastructure improvements
• EHR optimization
• Data integration and automation
• Revenue cycle analysis
• Remediation work identified during an assessment

Projects are priced based on scope and require an upfront deposit before work begins.

Best for: Specific problems, deadlines, implementations, or deliverables.

 Not sure where to start? Start here.

Coffee Chat is a complimentary introductory conversation to understand what is happening in your organization and whether Valley Data Works can help.

We will discuss your current challenges, priorities, and what you are trying to accomplish at a high level.

If there is a clear fit, we will identify the most appropriate next step.

That may be:

• A Systems and Data Assessment
• A defined project
• Ongoing retainer support
• Or simply pointing you in a better direction

Detailed technical analysis, system review, data investigation, or written recommendations are handled through a paid engagement.

There is no obligation to move forward.

Best for: Organizations with a problem, question, or idea that want to determine the right place to start.

Discuss the problem, priorities, and whether Valley Data Works is the right fit.

Build a clear picture of the systems, data, workflows, dependencies, and risks.

Identify the highest-impact issues and establish a practical remediation roadmap.

Address defined priorities through a project or ongoing retainer.

Continue monitoring, documenting, and improving the environment as systems and operational needs change.

• Monthly retainers are billed in advance.
• Project work requires an upfront deposit.
• Work begins after the agreement is signed and payment is received.
• Assessment fees may be credited toward an approved project or retainer when applicable.

 Valley Data Works offers reduced pricing for qualifying nonprofit and community health organizations. We believe mission-driven organizations should have access to the same rigor as larger ones. Contact us to discuss eligibility and scope. 

 Not sure where to begin? Start with a Coffee Chat.

To discuss your organization, current challenges, or potential engagement:

Jesse@valleydataworks.com
(602) 483-7397